Project Browser Revit – Everything you need to know

The Project Browser in Revit allows you to cycle and navigate through your project’s views, sheets, schedules, model groups, links, etc. The browser, by default, shows a logical hierarchy. When you expand or collapse each branch, lower-level items become visible.

A well-organized Project Browser in Revit enhances the readability and comprehension of views, sheets, and other elements. Revit allows customization of the Project Browser hierarchy through project parameters and grouping.

In this article, I will explain the basics of the Project Browser, and how to use and customize the Project Browser in Revit. Furthermore, I will give some tips about using the Project Browser.

Project Browser Overview

To navigate through different views, sheets, schedules, etc. you can use the Project Browser in Revit. By default, you can find the Project Browser on the upper left side of the User Interface. If you are missing the Project Browser follow the steps outlined below:

  1. Open the View tab > Windows panel
  2. Click the User Interface dropdown-menu
  3. Check Properties (default shortcut: PP)
project browser revit

An alternative but quicker way is to right-click anywhere in Revit and then hold your cursor on Browsers > Select Project Browser.

Opening any view, sheet, etc. in the Project Browser is now possible by double-clicking on its name or right-clicking and selecting Open. An opened (active) view, sheet. schedule, etc. is indicated by a Bold view name

To rename views, sheets, and schedules, you can rename by right-clicking the view and selecting Rename…, pressing F2, or slowly double-clicking on the item’s name.

active view revit

Project Browser Location

When the Project Browser is visible you can change its location to your requirements by dragging its title bar. Dragging the bar to one of the sides of the User Interface will snap automatically. To change the size of the Project Browser, you can drag its edge.

When working with multiple monitors it is possible to locate the browser on the other screen, allowing you to have more workspace, for example. Revit will save and remember your changes to the Project Browser upon restarting.

project browser revit

Navigating The Project Browser

When handling bigger projects with multiple views and sheets, it can be challenging to navigate and locate the right one. For better searching and locating the item you wish, you can use one of these methods:

  1. Searching
    • Revit 2023 and earlier: You can type the name of an item in the Search bar by right-clicking a main branch and then selecting Search… Use the Next and Previous buttons to find more items matching the search criteria. If you need to perform an exact search, you can use the Match Case option.
    • Revit 2024: You can type the name of an item in the Search Box located at the top of the Properties Browser. Any matching keywords will be highlighted in the filtered list. The filtered list is updated instantly after typing.
search in project browser
Search in Project Browser Revit
  1. Branches: Expand or collapse all or individual top-level branches in the browser, you can right-click on a branch and select either Expand All, Expand Selected, Collapse All, or Collapse Selected.
expand or collapse branches
Expand or Collapse branches for better searching and workflow

Tip

With the Revit 2024.1 update, you can now zoom in or out in the Project Browser for easier reading. To zoom in or out of the Project Browser, place your cursor inside it and hold down the CTRL key while scrolling.

Reverse searching

To find an element in the Project Browser, you can also select an element from the model, right-click, and then select Find in Project Browser. This method highlights the element in the Project Browser. When you right-click without selecting any element, the active view or sheet is highlighted in the Project Browser.

find in project browser

Sheet Status Icons

Since Revit 2023, it is possible to see if views in the Project Browser are already placed on a sheet. The checkbox in front of each view indicates whether a view is already on a sheet. A blue checkbox indicates the view is on a sheet, while a blank checkbox indicates it is not.

If you do not like this newly added feature, you are allowed to turn it off by right-clicking in the Project Browser and unchecking Show View Placement on Sheet Status Icons.

sheet status icons revit

Project Browser Organization

Now that we have a better understanding of the Project Browser basics, we can continue to create a custom Browser Organization. The purpose of this is to improve the readability and organization of your project’s project browser.

In the example below, I am utilizing custom shared parameters to establish a browser hierarchy for my workflow. Of course, you can experiment with the default parameters and your own custom ones to see what works best for your needs.

Tip

If you want to learn more about Shared Parameters and how to set them up as Project parameters, you might like this article: How to use Shared Parameters in Revit.

Follow the steps outlined below:

  1. Open the View tab > Windows panel
  2. Click the User Interface dropdown-menu
  3. Click on Browser Organization

Alternative: Right-click on a main branch (Views, for example) and select Browser Organization.

project browser organization
  1. In the Browser Organization dialog click on New
  2. Give the organization scheme a Name > Click OK
browser organization
  1. The Browser Organization Properties opens with Filtering, you can add your filters here if required. For example, you can add a Sheet Name filter, which filters out all views not on the sheet.
  2. Open the Grouping and Sorting tab
  3. Add the Group by parameters, in the example, I use the following order: Discipline, main_folder (custom parameter), and sub_folder (custom parameter).
  4. Select a Sort by parameter > Click OK
project browser organization revit

After clicking OK in the Browser Organization Properties dialog, you’ll notice that the Project Browser changes immediately. Note that you are flexible to set a custom Browser Organization to Views, Sheets, and Schedules and that they can differ from each other.

project browser revit
Custom-created hierarchy in the Project Browser

When setting up the Project Browser with custom parameters for the first time, it may take some time as you need to add values to Views, Sheets, and Schedules. In the example above, I utilized View Templates to add the primary and subfolder values, thereby increasing my efficiency.

view template revit
View Template with custom-added Shared project parameters for the Browser Organization

Tip

Read more about View Templates in this comprehensive guide: View Template Revit – Everything you need to know.

Wrapping Up

The Project Browser in Revit provides a convenient way to cycle through and navigate your project’s views, sheets, schedules, model groups, links, and other elements. It’s recommended to create a well-organized Project Browser to enhance the readability and efficiency of your project.

In Revit, you can create a custom hierarchy in Browser Organization using predefined and custom parameters. Proper grouping, sorting, and filters can enhance workflow.

I hope this article helped you to learn the basics of the Project Browser in Revit, and how to create your custom hierarchy for it. Feel free to leave a comment if you have any questions, tips, or tricks I did not mention.

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